Finding the best productivity tips that work for your individual needs is something every entrepreneur eventually has to learn in their journey of self-employment.
Learn to work smarter to begin with. We all know time is precious when you’re starting a business, so quality should always take precedence over quantity when it comes to working hours to ensure productivity.
But what about the rest? What productivity tips should every entrepreneur know?
At EWOR, we help young innovators and business owners to become successful, so here are the top five productivity tips to consider if you not only want to thrive in your business, but learn to manage your time as well.
Find the Right Productivity Tools
Take advantage of the tools that our modern age offers. These days, there are so many ways to use technology to help us with our workload.
Especially if you struggle with being organised yourself, there are apps like Trello or Asana, that can help you with that. Tools like that are the most important productivity tip for entrepreneurs. They help you improve the way you spend your time and even take over the problem of arranging your tasks for maximum efficiency.
However, keep in mind that you need to figure out which of these apps suits your needs.
If staying focused isn’t something you struggle with, you won’t get much use out of a tool like Momentum that regulates your time for you.
Instead, you could look for tools to help with tracking your tasks and coordinating with your team.
It happens to the best of us. Projects pile up rapidly, and you have little time to distribute and sort them out individually, so what do you do?
If you’re looking for more information on productivity tips and tools to use, we recommend you read our article, The Best Productivity Tools for Time Management, on our blog.
Develop an Efficient Routine
The one thing that can make or break your day is routine.
We require structure in our lives, particularly with work. It’s a basic human need that we long for, even as children, so we avoid feeling lost and uncertain. Especially if you’re someone who works from home, it’s important to stay motivated throughout the day.
It doesn’t matter if you like to start your day early and have everything done by evening or if you work better at night. Our productivity tip to you is that you should learn to adapt your routine to how your brain works because each routine is individual, just like we are.
There are different frameworks that you can follow for increasing productivity – one of them which works really well, is a routine developed by Robin Sharma called “The 5 AM Club”.
“5 a.m. is the time of the least distraction, highest human glory, and greatest peace.”
This quote from Robin Sharma’s book, where he elaborates on the profits of waking up at 5 a.m. He talks about what a successful morning routine for an entrepreneur looks like, why it’s a critical factor in starting your day, and how it can revolutionise your life.
According to Sharma, his method helps create a productive routine. He argues that the amount of mental energy we have each day usually gets occupied quickly by conflicting sources like news, social media, and work, which lessen our ability to focus.
Waking up at 5 a.m. has the benefit that your brain’s frontal lobes, which are tasked with processing rational thought, are temporarily impaired. This state is called transient hypofrontality.
What does that mean?
In the state of transient hypofrontality, our brains’ ability to be sequential, orderly, and systematic is impaired, so that other parts of the brain become more dominant, a state that is also known as flow. Sharman argues that this will help you start your day with more energy, peace, and productivity, and he is not alone in thinking like that.
Most successful people swear by this productivity tip, for good reason. Waking up early helps those who feel the pressure of not having enough time when they work later in the day, to feel more accomplished early on.
So if this method is something for you, consider reading “The 5 AM Club”, and adopting it into your routine.
As mentioned earlier, it’s not the only way to be productive.
If you don’t see yourself following this method, since going to bed and waking up early is not an option for you, it is still a brilliant book about productivity and is worth reading.
Of course, working in the evening rather than the morning is perfectly fine and will not stop a late riser from being productive. It’s proven that our alertness throughout the day is decided by genetic markers in our chronotype, classifying people into different types: morning and evening types. If you notice your productivity increasing in the evening, this may be the reason.
Remember the most important part of your routine is to stick to one system to structure your day, to avoid feeling unaccomplished by the end.
Leadership and Task Distribution for Better Productivity
When you start your own business, it’s important to know which tasks require your attention and which you should delegate to your employees. Learning task delegation is a big step towards a successful business and amazing leadership for entrepreneurs, so the sooner you learn it, the better your business will perform.
That applies to knowing when to put your foot down and learn to decline tasks you deem irrelevant. Identify what profits your business and you and what will only slow the process and add unnecessary hours of work for you and your employees.
You need to work on improving your workflow by building a good community with your employees, which impacts not only your productivity, but your staff as well.
Work on proper communication by finding a productivity tool that best suits your business. Emailing back and forth is time-consuming, and as a result, you save yourself hours of work with the right productivity tool.
Try chat applications for business, like Slack or CloudApp, which offer easy-to-use chats and various options of communication, both private and for groups. You’ll see how quickly you have more time to work on your business.
The 5-Hour-Rule to Practising
To make your business a success, always remember that you can never learn too much. It’s the most important productivity tip that every entrepreneur should follow because, as soon as you build your knowledge, your business will grow with you.
It’s not enough to work for hours every day if you don’t invest in yourself because you’ll find that you’re stuck in the same place despite all the hard work and the long hours you’ve invested in your business.
This is where the 5-Hour-Rule comes into play. It’s a concept used by many successful people such as Bill Gates, Jack Ma, Elon Musk and many others. It has one simple rule: dedicate one hour a day in a workweek to reading or practising your skills. Even less than an hour a day will make a substantial difference, and you’ll find that you’ve achieved significant results.
Here’s what you need to focus on:
Of course, some days are busier than others, and many days you may feel too exhausted to muster the willpower to get off the couch, but that’s where time management comes into play.
If you’ve successfully completed the previous steps, you’ll find that putting aside an hour in your schedule will be easy and make you feel great about exercising your mind, whether it’s in the morning after you wake up, late at night before you go to sleep, or perhaps while listening to an audiobook on your commute.
Allow Yourself Time to Relax
One productivity tip you should never take for granted is: make time to unwind and reflect on yourself.
Of course, there will always be a lingering fear that maybe you’re not doing enough; that’s completely normal. Remember: It’s as important for you to credit your successes as it is to criticise your weaknesses. Taking breaks gives you time to look at your business and yourself critically.
Strive for balance in what you do to prevent burnout and exhaustion. Stress doesn’t just affect your mental health but also your performance.
If you follow these five productivity tips, you’ll notice a change in your performance. Not only will you handle your business better, but you’ll also have time for self-improvement and personal development.