Do you feel like 8 hours at work is not enough to finish tasks, or do you get distracted easily by the apps you have on your phone? You can use time management productivity tools to get better at focusing and tracking time.

This post explains the benefits of using productivity tools and introduces you to 7 time management tools. You can also read Top 10 Productivity Tools to learn more about project management, communication, and note-taking tools.

Why Should You Use Productivity Tools?

Productivity Tools Bring Efficiency to Work

With productivity tools, your workflow becomes smoother. They help you see your team’s progress with their tasks and the time spent on each one. This way, you always meet the deadlines. Having these measurements helps you and your team to work efficiently.

Makes Communication Easier

Integrable productivity tools help your team’s communication. It becomes easier to share files, set up a meeting call and track each other’s processes.

Environment Friendly

Since everything is almost done online, less paper is used and goes into the trash. Besides helping the workflow get faster, productivity tools also help the environment.

Why Do You Need Time Management Tools?

In a nutshell, to have a better and more manageable schedule. Especially when you have a startup, you want to work long hours and get as many things as possible.

That’s why time management isn’t only important for our work lives. It improves our daily lives and health too. Without good time management, your working hours can get hectic, and you might get burnout. It can affect your health

A good time management tool helps you to reduce your stress and manage your time better.

Time Management Tools


Todoist is a task management platform. You can use it in your browser or download it on your smart devices. Todoist helps you schedule your tasks, add deadlines and prioritise them.

It offers three plans: Free, Pro and Business. Its pro plan costs €5 monthly; you can have up to 300 active projects and add 25 users. The business plan costs €8 monthly per user. It allows 500 active projects and 50 collaborators per project.


Trello is another tool to keep your thoughts and team organised. It has a visual board design. You create lists and cards, define tasks and assign your team to them.

It offers easy linking with tools used daily in many businesses. For instance, Slack, Google Drive, Dropbox, etc.

Trello offers four different plans: Free, Standard, Premium and Enterprise. The free plan is for single users or small teams. But if you’re a growing business, you can consider the other plans.

The standard plan costs $5 (€4.90) per user, Premium $10 (€9.80) per user and Enterprise $17.50 (€17.15) per user for annual payment.

Remember the milk

“Remember the milk” is a task organiser with a very simple user interface. It has a list system, where you can see all your tasks by scrolling up and down. The system allows you to create subtasks, add deadlines and prioritise.

You can easily integrate the app with your mail and get notifications about your tasks. Remember the milk also allows linking with Google Drive and Dropbox. You can use it with IOS, Windows and Linux.

Currently, it has two plans: Basic (free) and Pro. The Pro plan costs $39.99 (€39.15) annual payment.


Grammarly is a writing and editing tool. The app can be integrated with Gmail, Slack, GoogleDocs and even your social media apps. It helps you see grammar, spelling and punctuation mistakes in your English text.

Even though Grammarly is not a time management tool, their analytics reveals that 92% of their Grammarly Business users said it helps them save time at work. If you have a team with English as the main language, Grammarly can be helpful in your team’s communication.

It has three plans: Free, Premium and Business. Grammarly suggests free and premium plans for single users. The premium plan is $12 (€11.75) monthly, and the business plan is $15 (€14.70) monthly per user.

Toggl Track

Toggl Track is a time tracking and management tool. It allows you to track how much time you spend on one task. It shows you ‘on X software, you spend Y hours’, which makes it easy for you to divide your hours into tasks.

You can link Toggl with your calendars and use it on your mobile devices, desktop or via their web apps.

It comes with four plans: Free, Starter, Premium, and Enterprise. Starter costs $9 (€8.80) and Premium $18 (€17.60) (both per user and per month). For enterprise, you get a custom price.


RescueTime is a time management tool. You set a time goal for yourself, and RescueTime tracks and reports to you how much time you spent on each task. It shows you a weekly focus review in which you can see what platforms distract you the most. RescueTime focus sessions block those websites when you set a time and help you stay focused.

RescueTime offers a 30-day free trial after you start to pay $6.50 (€6.35) per month.


Forest is another time management tool to help you stay focused. With the app, you set a time, and a virtual tree starts to grow. If you leave the app and check other apps, your virtual tree dies.

When you start a focus session, you earn virtual coins with each tree you grow on the app. Once you have 2500 coins, Forest’s team donates a real tree for you to plant. So, whilst you’re helping yourself to stay focused and manage time, you also help nature.

You can download Forest from Google Play Store for free and App Store by paying $3.99 (€3.90).


Time management tools help you work efficiently and keep your focus. You can find the right tools based on your team’s needs and increase your team’s productivity. Remember, time management tools do not only track the hours and performance. They also help your team not to exhaust themselves and feel burnout.

About the author

EWOR is a school conceived by Europe’s top professors, entrepreneurs, and industry leaders. We educate and mentor young innovators to launch successful businesses.

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